Secure Chain of Custody
A verifiable chain for retired IT, from collection to processing
As soon as IT hardware leaves an organization, the focus shifts from storage to control. At that point it must remain clear where equipment is, who is responsible for the handover and how every step is recorded.
- Collection Completed
- Transit Verified
- Processing Facility
- Documentation Available
XITAD manages this process within one verifiable chain of custody. From collection to processing, every handover is recorded, so it always remains demonstrable where equipment is and who has custody of it.
Data destruction remains decoupled from the sale. Storage media are first processed according to the agreed method and only then released for further processing, reuse or sale.
Control during physical movement
As long as equipment is within your own environment, responsibilities are usually clear. During transport, the risk of ambiguity, loss of control or missing documentation arises.
That is why XITAD treats transport not as a logistics step, but as part of a controlled process. Every handover is recorded and remains visible within one environment.
Secured transport process
Transport runs through a secured process that can be set up according to recognized security standards, including TAPA TSR-1 where required.
Depending on the project requirements, additional measures can be applied, such as secured vehicles, route management and controlled handover procedures. Every step is recorded as part of the chain of custody.
Sealing and controlled handover
Hardware and storage media can be sealed and packed before they leave the premises.
On receipt, it is checked whether the seal has remained intact and the handover is recorded. This keeps it visible when a shipment was handed over, received and processed.
Tracking and status logging
From the moment of collection, every status change is recorded within the platform.
Depending on the project requirements, shipments can be tracked via GPS tracking and additional monitoring. This keeps it visible where equipment is and when a next process step has been carried out.
Evidence per handover
A chain of custody is only valuable when every link is demonstrable.
That is why each handover records who was responsible for the equipment, when the handover took place and which next step was carried out. Together, this information forms a verifiable evidence trail for internal controls, audits and compliance purposes.
Tailored to size and sensitivity
Not every disposal calls for the same approach.
A limited workplace replacement has different requirements than a datacenter clearance or the processing of business-critical systems. That is why the transport process is tailored to the size of the project, the sensitivity of the equipment and the agreed security requirements.
Complete documentation
After completion you receive the relevant documentation, including handover records, transport information, certificates and project reports.
This keeps it demonstrable how equipment was processed, which security measures were applied and how the chain of custody was managed throughout.
- Chain of Custody Report
- Transfer Records
- Certificates
- Audit Documentation
Frequently asked questions about the chain of custody
How is transport secured?
Transport runs through a secured process that can be set up according to recognized security standards, including TAPA TSR-1 where required. Depending on the project, secured vehicles, route management and controlled handover procedures can be applied, and every handover is recorded.
What is a chain of custody?
A chain of custody is a complete record of every handover: who had custody of the equipment, when the handover took place and which next step was carried out. This keeps it demonstrable, from collection to processing, where equipment is and who is responsible.
What documentation do I receive?
After completion you receive the relevant documentation, including handover records, transport information, certificates and project reports, so it remains demonstrable how equipment was processed and how the chain of custody was managed.
What does TAPA TSR-1 mean?
TAPA TSR-1 is a recognized security standard for the secured transport of valuable goods. Where the project requires it, the transport process can be set up according to this standard.
Can transport be tracked via GPS?
Yes, depending on the project requirements. Shipments can be tracked via GPS tracking and additional monitoring, so it remains visible where equipment is and when a next process step has been carried out.
When is data destruction carried out?
Data destruction remains decoupled from the sale. Storage media are first processed according to the agreed method and only then released for further processing, reuse or sale.
Keep control, even after hardware leaves your premises
From collection to processing, every handover is recorded within one verifiable process.