Audit documentation
Audit documentation for IT disposition: one watertight evidence dossier per project
A disposition is only complete when you can prove it. Auditors and regulators do not accept the promise that hardware was processed properly; they want to see the evidence. XITAD bundles that evidence per project into one audit-ready compliance dossier: a wipe certificate per storage medium, the certificates of destruction, the chain-of-custody record per status transition and the ESG report. Everything comes together centrally in the platform, ready to download.
The evidence is created along the way, not after the fact. The platform records each step the moment it happens and links the certificate to the matching status transition. So you keep the overview and the burden of proof in one environment, without manually digging through scattered mailboxes and folders.
The burden of proof is yours
In the event of a data breach, an audit or an internal control, you must demonstrate that retired hardware was processed provably and compliantly. An assumption will not do. Without a watertight audit dossier you carry the burden of proof yourself, while your organization's data and your clients' data are at stake. XITAD turns that around: every processed storage medium and every status transition produces a recorded piece of evidence.
Wipe certificate per storage medium
For every wiped storage medium the platform records a wipe certificate (such as Blancco) and an audit report, with the applied NIST 800-88 method (Clear, Purge or physical destruction). On upload, those documents are automatically stripped of foreign metadata and bundled in your dossier. So your auditor can trace per device which method was applied and that the wipe was actually verified.
Certificates of destruction as closing proof
For storage media and defective media that are physically destroyed rather than wiped, the certificate of destruction forms the closing piece of the chain. It documents that the medium was definitively destroyed, not reused. Data destruction is fully separated from the sale: hardware is first made data-free and certified, and only after that does a buyer gain access. The certificate proves that order after the fact.
Chain of custody per status transition
The platform records every status transition, from collection and transport to data destruction and final processing. Each transition gets a timestamp and, where applicable, the matching certificate. This produces a continuous chain-of-custody record that makes traceable, per device, what happened to it and when. No gap in the chain that you have to close after the fact.
ESG report in the same dossier
Beyond the data chain, the dossier delivers the sustainability data your reporting obligation demands. Per project the avoided Scope 3 CO2 emissions and the raw material recovery are available, ready for your CSRD reporting and annual report. Compliance and sustainability thus come from the same source, without you having to reconstruct that data separately later.
One downloadable dossier per project
The platform collects the wipe certificates per storage medium, the certificates of destruction, the chain-of-custody record and the ESG report into one coherent, audit-ready dossier per project. It sits centrally in your portal, ready to download for your auditor, regulator or finance department. No scattered reporting tools and no manual collecting: the full burden of proof comes together in one environment.
Frequently asked questions
about audit documentation
Which pieces of evidence are in the dossier?
Per project the platform bundles a wipe certificate per storage medium (to NIST 800-88), the certificates of destruction for physically destroyed media, the chain-of-custody record per status transition and the ESG report. Everything is traceable to the relevant device and the matching step.
How does the chain from collection to destruction stay demonstrable?
The platform records every status transition the moment it happens, with a timestamp and, where applicable, the matching certificate. This creates a continuous chain-of-custody record from your premises to final processing, without gaps you have to close after the fact.
Do buyers get the hardware before the data is wiped?
No. Data destruction is fully separated from the sale. Hardware is first made data-free and certified; only after that clearance does a buyer gain access. The wipe or destruction certificate in the dossier proves that order after the fact.
Can I download the dossier centrally and use it in my own audit?
Yes. The wipe certificates, certificates of destruction, the chain-of-custody record and the ESG report are bundled as one audit-ready dossier per project in your portal, ready to download for your auditor, regulator or finance department.
Don't settle for less evidence.
Your IT disposal is only complete when the audit trail is watertight. Discover the power of real-time, irrefutable certification.